Administration Coordinator

SARA Group

Lebanon

Full time

Administrative Careers

Feb 15

Role Purpose:

Perform a wide range of administrative and office support activities for the team to facilitate the efficient operation of the organization.

Key Accountabilities:

Office Administration

  • Handle and prioritize all outgoing or incoming correspondence.
  • Perform duties such as filing, photocopying, and transcribing.
  • Schedule meetings and assist in the planning and preparation of the conference room.
  • Manage inventory and order office supplies and stationery.
  • Ensure that the office is always tidy.
  • Contribute new ideas and make suggestions for the continual improvement of services and procedures.
  • Arrange travel and accommodation bookings.

Telephone and Reception duties

  • Provide a professional and customer-focused reception service.
  • Respond to and take ownership of calls from both internal and external customers in a timely, efficient, and courteous manner. Speaks clearly, distinctly, and with a friendly tone.
  • Responsible for maintaining the professional appearance of the reception desk and visitor waiting areas.
  • Maintain office security by following safety procedures and controlling access via the reception desk

Support the Management and other staff:

  • Provide word-processing and secretarial support as appropriate.
  • Provide advanced administrative services for the senior management.
  • Manage daily calendar and meeting arrangements.

Qualifications, Experience, and Knowledge:

  • Minimum 3 years of relevant work experience.
  • Computer skills including the ability to do spreadsheet and word-processing programs at a highly proficient level (MS Office Word, Excel and is a must).
  • Fluent in English and Arabic.
  • Good communicator, organized, discreet, efficient, and proactive.
  • Customer service oriented.

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SARA Group

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