Purchasing & Export Assistant

Multimar Trading

Lebanon

Full time

HR & Recruitment Careers

Feb 24

Job Summary

The selected candidate will be in charge of a range of administrative tasks to support the Purchasing & Sales team. And will be responsible for the necessary procedures required in the procurement and export process; from order confirmation until the arrival of goods.

Main Responsibilities

  • Handles administrative communication with suppliers and clients.
  • Thoroughly check supplier documentation and input data onto internal software.
  • Prepares and takes care of order files and documents.
  • Performs self-quality checks on data entry.
  • Provides outstanding customer service to clients.
  • In coordination with the manager, and following their instruction, to handle price calculations and offers to clients, after that, to be in charge of complete follow up on order.
  • After goods are shipped, they are liable to check and approve draft documents from the supplier and process all other essential documentation required at the destination.
  • Ensures that all documentation is received and sent to the destinations on time by courier.
  • Check supplier invoices received and submit to Bookkeeping for payments, with follow-up should specific terms be indicated.
  • Follows up with Bookkeeping on client fulfillment of payment terms.
  • Responsible for flagging and sharing any concerns or problems that may arise with documentation, errors, or delays in delivery.
  • Follows up and Informs supplier of any issues post-delivery of the goods.
  • Assists the manager in report preparations analysis tables and related report development.
  • Weekly meeting with management to discuss pending matters.
  • Submits weekly shipment overview on all pending orders for some destinations
  • Creates weekly planner forecasts for products.
  • Devises weekly license and Letter of Credit overview.
  • Submits payments schedule overview of suppliers.
  • Files drawback claims and other documentation.

Qualifications

  • To have minimum 4 years of relevant experience
  • To be proficient in English and Arabic.
  • To be already based in Beirut, Lebanon.

Required Skills

  • Accuracy
  • Eye for details
  • Excellent organization
  • Professional communication
  • Pro-activity

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