Office Administrative Assistant

Roland Berger

United Arab Emirates

Full time

Administrative Careers

Apr 10

We are looking to recruit an experienced Office Administrative Assistant to be based in our Dubai office. Candidates must have prior relevant experience in the UAE and must already be located in Dubai.

Role Responsibilities

  • Perform wide variety of administration duties including but not limited to all reception duties, office registration, greeting visitors to the office, office email inbox management, distribution of mail and couriers, printing, binding, filing documents as required, ordering stationery and office supplies
  • Promptly receive and screen incoming calls and emails in a professional manner, providing appropriate responses and delivering messages when necessary
  • Visit and Business visa arrangements
  • Management of office supplies: groceries, cleaning material, coffee, water, stationery, business cards
  • Manage the meeting rooms schedule and set up
  • Keeping up with office supply inventory
  • Management of PRO calendar in connection with HR and support PRO when required
  • Office management support
  • Ensure smooth internal and external communication
  • Manage translation requests
  • Produce highly confidential correspondence, including but not limited to letters, memos, proposals and presentations
  • Coordination of various internal events
  • Corporate gifts for internal events (anniversaries, weddings, etc.)
  • Manage office access cards
  • Support the Admin ,HR and Marketing team members with various admin requests
  • Other ad-hoc administrative support as required

Qualifications

Your Profile:

  • Relevant experience in office administration preferably in a similar industry environment
  • Comfortable in dynamic, fast-paced and international environment with high energy level
  • Demonstrate strong organizational and prioritization skills to ensure deadlines are met
  • Detailed oriented and excellent time management skills
  • Proactive and willing to take initiatives
  • Flexible in the working approach with a can-do attitude
  • Can work independently with an entrepreneurial mindset
  • Excellent written and verbal communication skills in English, Arabic proficiency would be an advantage
  • Ability to multitask with great accuracy
  • Exceptional customer service skills

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